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Enrollment Standards for Financial Aid

There are various enrollment standards for financial aid eligibility and disbursement.  

Some aid programs require full-time enrollment, some require half-time enrollment, and others disburse a certain amount per credit hour if a student is enrolled less than full-time.  

For federal financial aid eligibility, there are additional requirements regarding repeat coursework and courses required for degree completion.


Enrollment Standards

Financial aid programs have different enrollment requirements.  Below are the credit hours which determine whether a student is less than half-time, half-time, three-quarters time, or full-time.

Please note federal aid program have specific requirements which determine if a course may be included as part of enrollment for federal financial aid.  See "Federal Aid-Eligible Courses" and "Repeated Coursework" for more information.

Undergraduate Students

Enrollment Status Fall and Spring (in credit Hours) Summer (in credit hours)
Full-Time 12 or more 12 or more
3/4 Time 9 to 11 9 to 11
Half-Time 6 to 8 6 to 8
Less Than Half-Time 1 to 5 1 to 5

Graduate Students

Enrollment Status Fall and Spring (in credit Hours) Summer (in credit hours)
Full-Time 9 or more 6
3/4 Time 6 to 8 4 to 5
Half-Time 5 3
Less Than Half-Time 1 to 4 1 to 2

Enrollment Requirements for Specific Aid Programs

Aid programs have their own enrollment requirements which must be met before the aid can disburse.
  • Aid Programs That Require Full-Time Enrollment
    • Institutional Scholarships.  
      • Note: there may be an exception if the student is in their last semester/graduating and enrolled at least half-time.  Some institutional scholarships awarded by the college/department for graduate students will disburse at reduced hours (such as three credits).
    • Mountaineer Connection Grant
    • West Virginia Higher Education Grant
    • West Virginia PROMISE Scholarship.   Note: t here may be an exception if the student is in their last two semesters of eligibility.
  • Aid Programs Which Disburse at a Prorated Amount Based on Credit Hours Enrolled
  • Programs That Require Less Than Half-Time Enrollment
    • West Virginia HEAPS Grant
Enrollment requirements for private loans vary by lender.  Contact the lender with any questions regarding enrollment requirements for loans.

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Federal Aid-Eligible Courses

There are federal regulations regarding the courses a student takes and federal aid eligibility. To be eligible for Title IV federal aid, count toward enrollment requirements for aid eligibility, and be included in the cost of attendance (budget) for financial aid:

  1. Courses must be required for the student's degree completion.  Courses for elective minors or concentrations may not be included.
  2. Courses must meet repeat coursework standards.  Previously passed courses may only be repeated one time and be considered a "federal aid-eligible" course.

Courses not required for degree completion cannot be used in calculating the cost of attendance (budget) for financial aid purposes.  As such, students may also see reduced aid due to the reduced cost of attendance.

The se requirements apply to all federal and West Virginia state aid programs, such as:

  • Federal Pell Grant
  • Federal TEACH Grant
  • Federal Direct Loans (Subsidized, Unsubsidized, PLUS)
  • Federal Perkins Loan
  • Federal Work Study
  • Supplemental Educational Opportunity Grant
  • West Virginia PROMISE Scholarship**
  • Part-time West Virginia PROMISE Scholarship (last two semesters of eligibility only)
  • West Virginia Higher Education Grant**
  • West Virginia HEAPS Grant
These requirements do not prevent the disbursement of:

  • Institutional Scholarships**
  • Mountaineer Connection Grant**
**Programs marked with ** above require full-time enrollment to disburse, but do not require that enrollment to be in federal aid-eligible courses.  For institutional scholarships,  there may be an exception if the student is in their last semester/graduating and enrolled at least half-time.  Some institutional scholarships awarded by the college/department for graduate students will disburse at reduced hours (such as three credits).

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Repeated Coursework

Previously passed courses may only be repeated one time and continue to be included in determining enrollment status (full-time, half-time, etc) for financial aid eligibility. As such, students repeating previously passed courses for a second time may experience reduced eligibility for financial aid. 

Repeated courses also affect satisfactory academic progress standards for financial aid eligibility.  A repeated course (along with the original attempt) is counted towards maximum attempted hours and completion rate requirements.

Example 1:

  • Student takes English 101 and earns a “D” = Financial aid disburses for this course (as long as the student is meeting all aid eligibility requirements).
  • Student takes English 101 again and earns an “F” = Financial aid disburses for this course (as long as the student is meeting all aid eligibility requirements).
  • Student takes English 101 again = Since this is the second time the student has repeated this course after receiving a passing grade in the course, the student’s financial aid may be impacted because this course is no longer considered an “aid-eligible” course.

Example 2:

  • Student takes Psychology 101 and earns an “F” = Financial aid disburses for this course (as long as the student is meeting all aid eligibility requirements).
  • Student takes Psychology 101 again and earns a “D” = Financial aid disburses for this course (as long as the student is meeting all aid eligibility requirements).
  • Student takes Psychology 101 again and earns a “D” = Financial aid disburses for this course (as long as the student is meeting all aid eligibility requirements).
  • Student takes Psychology 101 again = Since this is the second time the student has repeated this course after receiving a passing grade in the course, the student’s financial aid may be impacted because this course is no longer considered an “aid-eligible” course.
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