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Aid Disbursement & Refunds

How Financial Aid Is Disbursed

Fall and Spring Semesters

  • Financial aid is paid in two disbursements – once for the fall semester and once for the spring semester.
  • Financial aid can only disburse if you meet the enrollment requirements for each type of aid. Some aid pays at a prorated amount based on the number of hours a student is enrolled in while other types require half-time or full-time enrollment.
  • You must complete all requirements before your aid can disburse. See our checklist and our information about unsatisfied requirements to make sure everything is ready to go!
  • If all requirements have been met, most financial aid will disburse to the student’s institutional “student account” about ten days before the first official day of classes each fall and spring semester.
  • Some assistance coming from sources outside of the institution (some state assistance, private scholarships, and third-party sponsorships) may arrive later depending on the provider.
  • If there are any funds remaining after all institutional charges are paid in full, those funds are refunded to the student according to the method the student has chosen. Refund options are available at  studentaccounts.wvu.edu/refunds. Direct deposit is the fastest and easiest way receive your refund!

Summer Semesters

  • Financial aid can only disburse if you meet the  enrollment requirements for each type of aid. Some aid pays at a prorated amount based on the number of hours a student is enrolled in while other types require  half-time or  full-time enrollment.
  • If your aid requires at least  half-time enrollment, the aid cannot disburse until you are attending the hours needed to be  half-time. Example: federal loans cannot disburse until you are attending at least six hours as an undergraduate. If you have three hours that start in May and three hours that start in July, your aid will not disburse until you start the second class (reaching six credit hours) in July.
  • You must complete all requirements before your aid can disburse. See our  checklist and our information about  unsatisfied requirements to make sure everything is ready to go!
  • Some assistance coming from sources outside of the institution (some state assistance, private scholarships, and third-party sponsorships) may arrive later depending on the provider.
  • Funds remaining after all University charges are paid are refunded to the student according to the method the student has chosen. Refund options are available studentaccounts.wvu.edu/refunds.
  • If you are required to make a personal payment on your account, obtain information regarding payment options studentaccounts.wvu.edu/.
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Disbursement FAQs

My student account does not indicate any or all of the financial aid I am expecting... what should I do?

First, see our  checklist and our information about  unsatisfied requirements to make sure everything is ready to go.  Second, if an outside agency is paying your charges and they need to be billed, contact the outside agency and make sure they have notified Student Accounts. If you are expecting a scholarship other than those awarded by WVU, contact the scholarship provider to make sure the check has been sent to the Mountaineer Hub

I am expecting a refund from WVU for living expenses. When should I expect to receive it?

Assuming all financial aid requirements have been met, students whose financial aid exceeds their institutional charges usually receive a living expense refund during the first week of classes if they are signed up for direct deposit. 

Information on signing up for direct deposit and refunds can be found at  studentaccounts.wvu.edu/refunds .

I have a student loan. Is there anything I need to do?

Have you signed a loan agreement (master promissory note) electronically? First time federal direct student and parent loan borrowers must complete the promissory note at studentloans.gov. Federal Perkins Loan borrowers complete the Perkins Promissory note at www.ecsi.net/prom31.html.

If you are a first time Direct Loan borrower, have you completed entrance counseling? Entrance counseling is also required before a Direct Student Loan (Subsidized, Unsubsidized, and/or Graduate PLUS) can be disbursed. Entrance counseling can be completed at  studentloans.gov.

I am expecting money from a private loan. How do I find out if it has been received?

Private loan funds usually do not disburse to the institution until approximately two weeks after the certification is complete.  Please note loans certified in well before the start of the semester often do not disburse until closer to the start of the semester. 

Once loan funds are received, the refund process will begin if the loan is more than the student's institutional charges.

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