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Aid Disbursement & Refunds


How Financial Aid Is Disbursed

Fall and Spring Semesters

  • Financial aid is paid in two disbursements – once for the fall semester and once for the spring semester.
  • Financial aid can only disburse if you meet the enrollment requirements for each type of aid. Some aid pays at a prorated amount based on the number of hours a student is enrolled in while other types require half-time or full-time enrollment.
  • Courses must be required for the student's degree completion. Courses for elective minors or concentrations may not be included.
  • You must complete all requirements before your aid can disburse. See our checklist and our information about unsatisfied requirements to make sure everything is ready to go!
  • If all requirements have been met, most financial aid will disburse to the student’s institutional “student account” about ten days before the first official day of classes each fall and spring semester.
  • Some assistance coming from sources outside of the institution (some state assistance, private scholarships, and third-party sponsorships) may arrive later depending on the provider.
  • If there are any funds remaining after all institutional charges are paid in full, those funds are refunded to the student according to the method the student has chosen. Refund options are available at studentaccounts.wvu.edu/refunds. Direct deposit is the fastest and easiest way receive your refund!

Summer Semesters

  • Summer is a little different than fall or spring.
  • Financial aid disburses based on the classes a student is attending - not the classes they are enrolled in for the semester.
  • Financial aid can only disburse if you meet the attendance requirements for each type of financial aid.
    • The Federal Pell Grant disburses at a prorated amount based on the classes you are attending as they start. If you have been awarded 3 credit hours-worth of Pell and your 3 credits start on June 20, Pell would disburse on June 20.
    • Federal loans disburse when a student is attending "half-time" coursework (6 credits or more for undergraduates, 3 credits or more for graduates during summer). Example: An undergraduate taking 6 credits in summer has 3 credits that start in May and 3 credits that start in July. Their loans would not disburse until they start their July class (when they reach six hours of attendance).
  • Courses must be required for the student's degree completion. Courses for elective minors or concentrations may not be included.
  • You must complete all requirements before your aid can disburse. See our checklist and our information about unsatisfied requirements to make sure everything is ready to go!
  • Some assistance coming from sources outside of the institution (some state assistance, private scholarships, and third-party sponsorships) may arrive later depending on the provider.
  • Funds remaining after all University charges are paid are refunded to the student according to the method the student has chosen. Refund options are available studentaccounts.wvu.edu/refunds.
  • If you are required to make a personal payment on your account, obtain information regarding payment options studentaccounts.wvu.edu.

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Disbursement FAQs

My student account does not indicate any or all of the financial aid I am expecting... what should I do?

First, see our checklist and our information about unsatisfied requirements to make sure everything is ready to go. Second, if an outside agency is paying your charges and they need to be billed, contact the outside agency and make sure they have notified us. If you are expecting a scholarship other than those awarded by WVU, contact the scholarship provider to make sure the check has been sent to the Mountaineer Hub.

I am expecting a refund from WVU for living expenses. When should I expect to receive it?

Assuming all financial aid requirements have been met, students whose financial aid exceeds their institutional charges usually receive a living expense refund during the first week of fall or spring classes if they are signed up for direct deposit. For summer, it depends on when financial aid disburses (which depends on the type of aid and when the student is attending classes). See How Financial Aid Is Disbursed: Summer above for details.

Information on signing up for direct deposit and refunds can be found at studentaccounts.wvu.edu/refunds.

I have a federal student loan. Is there anything I need to do?

Have you signed a loan agreement (master promissory note) electronically? First time federal direct student and parent loan borrowers must complete the promissory note at studentloans.gov.

If you are a first time Direct Loan borrower, have you completed your entrance counseling? Entrance counseling is also required before a Direct Student Loan (Subsidized, Unsubsidized, and/or Graduate PLUS) can be disbursed. Entrance counseling can be completed at studentloans.gov.

I am expecting money from a private loan. How do I find out if it has been received?

Private loan funds usually do not disburse to the institution until approximately two weeks after the certification is complete. Please note loans certified well before the start of the semester often do not disburse until closer to the start of the semester.

Once loan funds are received, the refund process will begin if the loan is more than the student's institutional charges.

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