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Professional Satisfactory Academic Progress

The following policy applies to the following professional programs: Doctor of Medicine (MD), Jurisprudence (JD), Pharmacy (PHARMD), Dental Surgery (DDS), and Doctor of Physical Therapy (DPT).

Introduction

To receive federal, state, and institutional financial aid, students must be making measurable academic progress toward completion of an eligible degree program.  
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Minimum Academic Progress Standards for Professional Students

  1. Professional students must maintain a minimum cumulative grade point average (GPA). 
    1. MD:  No GPA determined
    2. JD:  2.3 minimum GPA
    3. DPT:  3.0 minimum GPA
    4. PharmD:  2.5 minimum GPA
    5. DDS:   2.0 minimum GPA
  2. Professional students must successfully complete at least 70% of all attempted credit hours.
    1. This allows students to graduate within 125% of the published timeframe required for degree completion.
    2. The calculation is made as follows: "Earned Credit Hours" divided by "Attempted Credit Hours" = "Completion Rate Percentage" 
    3. Courses with grades of “W”, “I”, “F”, “IF”, “NF”, “NR”, courses taken under the class repeat regulations, and courses for which the student was granted academic forgiveness are included in attempted credit hours. Transfer coursework on the student’s academic record is also included.
  3. Maximum Timeframe for Degree Completion
    1. Students must obtain their degree objective within 125% of the published timeframe for degree completion for their program of study.  For example, in programs requiring 75 credit hours, students must obtain their degrees within 75 attempted credit hours (75 x 1.25 = 93).
    2. The number of credits required for degree completion will vary by program and area of emphasis.
    3. Financial aid is limited to no more than one professional degree, unless enrolled in another professional degree simultaneously.


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Appealing

There may be extenuating circumstances encountered by a student which impact on his/her ability to be successful during an enrollment period. These circumstances include personal injury or illness which occurs during an enrollment period; death of an immediate family member or legal guardian during an enrollment period; or other documented circumstances that were unexpected in nature and beyond control of the student. In these cases, cumulative grade point average or completion rate may decline resulting in the student not meeting the minimum standards previously described.

How to Appeal

  • The appeal is a written contract between the student and their academic advisor.
  • The "Request for Professional Academic Contract" can be found under the Forms section of our website, at the Health Sciences Center Financial Aid Office, or at the College of Law Financial Aid Office.
  • The form must be submitted to the Health Sciences Center or College of Law Financial Aid Office by the end of the first week of courses of the enrollment period in which the student is requesting aid.
  • A review will be done at the end of each enrollment period to ensure the student is meeting the terms of the academic contract. If the student is not meeting those terms, further eligibility for aid is removed immediately.

  • An academic contract should not exceed three additional terms of enrollment.

  • Incomplete forms will not be reviewed.

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