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Graduate or Professional Aid Offer

All About Your Aid Offer

Spring and Fall 2018

We are pleased you have chosen one of West Virginia University’s campuses to further your education and look forward to assisting you during your time here.

  1. Understanding Your Estimated Cost of Attendance
  2. How Much Will It Cost?
  3. Understanding Your Estimated Financial Aid
  4. How to Accept Your Aid
  5. In Which Order Should You Accept Financial Aid?
  6. Types of Graduate or Professional Aid
  7. How Is Financial Aid Determined?
  8. What if My FAFSA Does Not Accurately Reflect My Financial Need or My Circumstances Have Changed?
  9. Other Payment Options
  10. What if You're Not Sure if You're Attending?
  11. Changes to the Financial Aid Award
  12. Important Information to Remember
  13. Problems Logging into STAR

Understanding Your Estimated Cost of Attendance

  • This is not necessarily the actual amount you will pay to the institution.
  • The estimated cost of attendance is made up of both direct and indirect costs.
  • Direct costs are those charged directly to students’ accounts such as university tuition, college tuition (based on your major), and university fees as well as room and meals if living on-campus.
  • Indirect costs are educational expenses which may not be charged directly to your student account. They are costs you may incur while pursuing your education. These may include estimates for room and meals (if living off-campus), books and supplies, personal expenses, or transportation costs.
  • You are encouraged to develop your own budget based on the provided estimates.
  • Your cost of attendance is based on full-time enrollment (at least twelve credit hours for undergraduate students). Should you not enroll full-time, your cost of attendance and aid may be reduced accordingly to accurately reflect your enrollment and cost.
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How Much Will It Cost?

  1. Review the estimated cost of attendance provided and develop your own budget for fall and spring.
  2. Subtract any grants, scholarships, and waivers you accept.
  3. Subtract any outside sponsorships or scholarships you receive from third-parties (outside of the institution).
  4. The remaining balance will be your out-of-pocket expenses. This can be covered by accepting federal loans or exploring Other Payment Options.
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Understanding Your Estimated Financial Aid

  • Aid programs listed on your financial aid offer with an * asterisk may be canceled if you don’t make a decision within 30 days.
  • Aid listed as “estimated” is based upon general program guidelines and is not guaranteed. Once formal notification of eligibility is received, the status will be updated. No student action is required.
  • Please note that financial aid is based on current information. Should your information change or notification of additional financial aid be received, your financial aid may be adjusted.
  • Your financial aid estimates are also based on full-time enrollment. Should you not enroll full-time, your aid may be reduced accordingly.
  • Your financial aid cannot exceed your Estimated Cost of Attendance.
  • See Types of Graduate or Professional Aid for explanations on each aid type.
  • See  Accept or Decline Aid for instructions on how to accept or decline your financial aid online.
  • See In Which Order Should You Accept Financial Aid? for which aid you should accept first.
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Types of Aid

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What if You're Not Sure if You're Attending?

Making a decision on your financial aid offer is not an official commitment to attend. If you accept financial aid and decide not to attend, you can request cancellation of your aid offer by emailing WVUHub@mail.wvu.edu. Please include your WVUID number in all correspondence. You should also notify your Admissions Office:

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Changes to the Financial Aid Award

Revisions to a student’s financial aid award can occur for a number of reasons, but most frequently it is because the student is receiving more financial aid than federal and/or state guidelines permit (over award).

An "over award" can be the result of receiving additional financial aid - such as scholarships, tuition waivers or other financial aid assistance - after your original aid package was processed.

Other common reasons for financial aid revisions are:

  • Processing of review of financial hardship or  verification
  • Changes in enrollment before financial aid disburses
  • Changes in the enrollment during the add/drop period
  • Withdrawing from all courses after the  add/drop period
  • Approved appeals (academic progress, budget or dependency)
  • Changes in residency for tuition and fee assessment
  • Student requested changes

If adjustments were made to financial aid because of an over award and financial aid was already applied to your account, you may now owe a balance and will be billed accordingly by the Mountaineer Hub.

Students can view up-to-the-minute information on their  STAR account.

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Important Information to Remember

  • Give A Parent, Spouse, or Guest Access to Your Account Information: To grant access to your information to a parent or guest visit parent-guest.portal.wvu.edu. Due to the protection of students’ rights under the Family Educational Rights and Privacy Act we can only discuss information with parents or guests to which the student has granted them access.
  • Accept Some (Not All) Aid Programs Within 30 Days: Aid programs listed on your financial aid offer with an * asterisk may be canceled if you do not make a decision within 30 days.
  • Keep Your Contact Information Up-to-Date: Communications regarding your financial aid are sent to the parent/permanent address on file or your MIX email. It is imperative you keep your contact information up-to-date and check your MIX email regularly for important information such as award changes, billing notifications, etc.
  • Important Dates: Monitor financialaid.wvu.edu for important deadlines.
  • Follow Us: You can also follow us on Facebook (WVUHUB) or Twitter (@WVUHUB) for updates, reminders, tips, and scholarship opportunities!
  • Donors and Sponsors: Donors and sponsors of financial aid and scholarship programs may, at their discretion, obtain grades and demographic information about recipients. If you do not want this information released, email us at WVUHub@mail.wvu.edu.
  • Taxes: Any gift aid (scholarships, fellowships, grants, etc.) received in excess of tuition, fees and required books and supplies is taxable. Questions should be directed to an accountant or to the Internal Revenue Service.
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Problems Logging into STAR

If you have problems logging in to your STAR account, you can use the Self Service Login online, contact Information Technology Services at 304-293-4444, or send an email to ITSHelp@mail.wvu.edu.


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