The following policy applies to the following professional programs: Doctor of
Medicine (MD), Jurisprudence (JD), Pharmacy (PHARMD), Dental Surgery (DDS), and
Doctor of Physical Therapy (DPT).
The academic year consists of fall, spring, and summer enrollment periods with fall as the beginning and summer as the end of the academic year. The measurement of academic progress is made at the end of each spring semester and the status is effective starting with the summer enrollment period. Please note that the "maximum time frame for degree completion" below is measured at the end of every semester, not just spring.
The student’s entire professional academic history must be considered when determining SAP status whether or not the student received financial aid. This includes any professional transfer credits reflected on the student’s academic transcript.
- Satisfactory academic progress (SAP) standards are the same for all categories of students, including those students registered with Accessibility Services. Students registered with Accessibility Services should take advantage of suggested accommodations in order to meet SAP standards. Failure to register with Accessibility Services will not be considered an extenuating circumstance.
- Students enrolling at the institution for the first time are initially considered to be making SAP. This includes incoming students. The measurement of academic progress will be made at the conclusion of the Spring enrollment term and will include all transfer credits on the student’s academic record.
- Students who have been academically suspended from the institution and readmitted are not eligible for financial aid unless meeting the SAP policy. If not meeting the policy, they may follow the appeal policy if they would like to be considered for financial aid.
- Students who receive academic forgiveness for previous course work or have changed majors will continue to have all attempted credit hours and earned grades considered when evaluating academic progress for financial aid. A change of major may be considered as part of an appeal.
- In addition to meeting overall SAP requirements, certain aid programs such as grants and scholarships may have their own renewal requirements such as meeting a minimum grade point average (GPA) and/or earning a certain amount of credit hours.
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Professional students must maintain a minimum cumulative grade point average
- MD: No GPA determined
- JD: 2.3 minimum GPA
- DPT: 3.0 minimum GPA
- PharmD: 2.5 minimum GPA
2.0 minimum GPA
- Professional students must successfully complete at least 70% of all attempted credit hours.
- This allows students to graduate within 125% of the published timeframe required for degree completion.
- The calculation is made as follows: "Earned Credit Hours" divided by "Attempted Credit Hours" = "Completion Rate Percentage"
- Courses with grades of “W”, “I”, “F”, “IF”, “NF”, “NR”, courses taken under the class repeat regulations, and courses for which the student was granted academic forgiveness are included in attempted credit hours. Transfer coursework on the student’s academic record is also included.
- Maximum Timeframe for Degree Completion
- Students must obtain their degree objective within 125% of the published timeframe for degree completion for their program of study. For example, in programs requiring 75 credit hours, students must obtain their degrees within 75 attempted credit hours (75 x 1.25 = 93).
- The number of credits required for degree completion will vary by program and
area of emphasis.
Financial aid is limited to no more than one professional degree, unless enrolled in another professional degree simultaneously.
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There may be extenuating circumstances encountered by a student which impact on his/her ability to be successful during an enrollment period. These circumstances include personal injury or illness which occurs during an enrollment period; death of an immediate family member or legal guardian during an enrollment period; or other documented circumstances that were unexpected in nature and beyond control of the student. In these cases, cumulative grade point average or completion rate may decline resulting in the student not meeting the minimum standards previously described.
- The appeal is a written contract between the student and their academic advisor.
- The "Request for Professional Academic Contract" can be found under the Forms section of our website, at the Health Sciences Center Financial Aid Office, or at the College of Law Financial Aid Office.
- The form must be submitted to the Health Sciences Center or College of Law Financial Aid Office by the end of the first week of courses of the enrollment period in which the student is requesting aid.
A review will be done at the end of each enrollment period to ensure the student is meeting the terms of the academic contract. If the student is not meeting those terms, further eligibility for aid is removed immediately.
An academic contract should not exceed three additional terms of enrollment.
- Incomplete forms will not be reviewed.